Control your documents

Document control is all about transferring the correct information between relevant parties. A document needs to be editable for updating and revising, but we must ensure this is done by the appointed person, in an organised manner. Placing controls on a document means that we ensure that the document always contains the correct information.

The myosh Documents module allows you to:

Approve documents for adequacy prior to issue

Review, update as necessary and re-approve documents

Identify the changes and current document revision status

Ensure the documents remain readily identifiable

Prevent obsolete documents so that they are still retained

What does it do?

Provides a way of storing and linking to any type of document
A central source for viewing documents that may be located in multiple places
Notifies people when documents change
Link to web sites and internal networks or attach directly in to the module
Confirms that people are informed and consulted about important information
Control the latest document versions available to users
Records history of changes made through check-in/check-out

Workflow

Emails to groups and/or individuals
Specify who should read the document.
Once the document is submitted, the people in the read list will receive an email with the document attached/linked as required, with a read acknowledgement within the email itself.
Once the person clicks on the link to say that they have read the document, it will send this back into the document module and move the person into the “has read” field.

Integration

Integrate with payroll, HR or ERP systems for automated employee updates
Links to employee module
Other modules can reference material contained within the documents module
Links to action management to ensure the documents are kept up to date

Report the way you want to

Create customisable reports using filters for specific records and insights. Download an example report here.
Export data to Excel or PDF.
Monitor key safety metrics such as Lost Time Injuries (LTIs), All Injury Frequency Rates (AIFR), and Total Recordable Injury Frequency Rates (TRIFR), among others.
Utilise graphical and tabular formats for detailed analysis, tailored by various parameters such as bodily location, classification, etc.
Track the timeline from incident logging through to investigation completion and official sign-off, ensuring efficient process oversight.
Generate KPI reports to compare target versus actual performance across any organisational level, supporting strategic safety improvements.

Insert screenshot of graphical widgets that display example incident data

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Customise to suit your workforce

Unlock the full potential of your incident reporting with versatile configurable features:

Easily add or remove values from fields via a user-friendly web interface.
Introduce various incident types to cover all incidents, including injuries, near misses, environmental incidents, and property damages. These can link to associated records in other modules as appropriate, like Injury Management.
Set up notification profiles to keep the relevant team members informed. Exercise full control over which user roles can view what sections of a given record.
Tailor the software using your organisation’s specific risk matrix for safety management that meets your established standards.

Note: Customisation functionality varies between subscription tiers.

Integrate with your existing systems*

The incident reporting system accommodates integration with existing payroll, HR, or ERP systems, for automatic injection of work hours and employee updates. This feeds into calculated incident rates weighted by hours worked per site/department/etc.

The incident reporting module also connects with action management and hazard management modules, allowing for a comprehensive approach to workplace safety and compliance that is wrapped up in a guided flow. These integration options streamline workflows, automates updates, and promotes a unified safety management strategy across your organisation.

Simplify your incident reporting to 3 steps

Step 1: Log & Alert - Incident is logged by the user, triggering immediate alerts to supervisors and relevant parties via interface notifications or email.
Step 2: Investigate & Document - Supervisor conducts a thorough investigation, documenting findings and any relevant attachments such as photos or videos. If the supervisor finds the risk to be sufficiently low, the incident is closed off instead.
Step 3: Review & Resolve - Authoriser reviews the compiled report, provides final sign-off, or requests further action.
Step 4: Follow-ups - Notifications are triggered to remind specific people to perform additional actions like recording shifts lost information.

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FAQ: What features make this module effective for incident investigation?

The incident investigation module offers detailed analysis tools through customisable data visualisation widgets, root cause identification processes, and corrective action planning to thoroughly investigate and resolve incidents.

FAQ: Can I use myosh specifically for near miss reporting?

Absolutely, the near miss reporting workflow is a dynamic option within the incident reporting form to easily capture, analyse, and address near misses. The ‘near miss’ flag can be used to parse data for separate reporting/visualisation. [insert image of incident widget that shows near misses as category]

FAQ: How do I log a new incident in your system?

With myosh’s incident management software, logging a new incident is straightforward. Watch a video tutorial that guides you through the process step-by-step.

FAQ: How can I learn more about using your incident reporting module?

For a comprehensive understanding of myosh’s incident reporting software, a detailed walkthrough of the incident investigation process, and a comprehensive user manual for the module is available, in addition to the video tutorial noted above. Full documentation is similarly available for all other modules.

Document Control

Maintain proper information flow